Time tracking
- Clock in / out
- Break rules
- Geofencing (optional)
- Audit log
Product
Operations runs on one record — not three tools.
Time tracking, shift planning and leave for operational SMB teams
For Dutch operations teams — logistics, production, retail and more: who worked, who is on shift, export without merging spreadsheets.
No credit card · EU-hosted
Modules
Every workflow, explained by outcomes.
Shift planning
- Calendar planning
- Repeating templates
- Skill-based guards
- Conflict checks
Hours & payroll
- Per-person totals
- Overtime balances
- Day lock & month close
- CSV / PDF / Excel export
Leave & roles
- Holiday & sick
- Manager approve / decline
- Auto balances
- Role-based access
Before / after
What teams use today vs. Ergonicx
| Typical stack | With Ergonicx |
|---|---|
| WhatsApp screenshots & threads | Published shift calendar everyone sees |
| Excel hours + payroll export manually merged | One export period → payroll-ready CSV/PDF |
| Leave balances in a notebook | Balances & approvals with audit trail |
| “Who’s in?” = calling around | Live presence without tracking phones |
Time tracking
Payroll gets the same numbers operations trusts.
Employees clock in with one tap — breaks apply from your rules, not from memory. Every edit is attributed so disputes shrink instead of spreading.
- Break deduction follows hours worked (per role)
- Optional geofence per site — radius you control
- Exports land in payroll format — no second spreadsheet
Live presence
Answer “who’s in?” without calling around.
Managers see clocked-in staff per team, updating when someone taps in — no always-on GPS, only on-shift signal.
- Scoped to the teams you manage
- Works on phone or desktop browser
- No continuous location tracking
Shift planning
Publish rosters people actually follow.
Plan in a calendar with repeating patterns; skills guard who can be placed where — overlaps show before you commit.
- Templates for recurring patterns
- Skills enforced per shift slot
- Leave visible before you publish
Leave & illness
Stop chasing holiday balances across Slack and paper.
Requests live in the app; approve or decline with context. Balances move automatically — sick stays separate from holiday.
- Employees cancel pending requests themselves
- Balances feed the shift calendar
- Illness tracked separately from PTO
Leave & illness
- Balance
- Auto
- Decision
- Approve / decline / note
- Types
- Vacation · sick · special · unpaid
Hours & month close
Lock days and close months with explicit decisions.
Totals roll up by person and team; lock individual days when clean, then sign off the month — overtime and deficits stay visible instead of surfacing in payroll surprises.
- Worked hours + time balance in one view
- Day lock with reopen + reason on record
- Month close snapshot for payroll export
Hours & month close
- Day lock
- Per calendar day
- Deficit
- Explicit decision
- Reopen
- With audit
Roles & access
Least privilege — enforced, not promised.
Admins configure org-wide rules; managers see only their teams; employees see their own record — isolation backed by row-level policies.
- Admin · manager · employee roles
- Team scope for managers
- Invite flow with email confirmation
Get your team on today.
No six-week rollout. Your first employee can clock in today.
€5.99 per user · EU-hosted · cancel monthly